The National Network for Oral Health Access (“NNOHA,” “we,” or “us”) has created and posted this privacy policy in an effort to maintain efficient service while respecting your privacy and protecting your personal information.

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Information Collection

This privacy policy applies to information that NNOHA collects (i) on the NNOHA website located at www.nnoha.org (the "Site"), (ii) through other platforms used in connection with the services and products that we provide, and (iii) by telephone, email, text message, letter, or other methods of communication. When you use our services or products, we collect (i) information provided voluntarily and (ii) information collected automatically, as described in detail below.

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Information Provided Voluntarily

• Member Contact Information: We will collect personal information that you provide to us, including, but not limited to, your name, employer’s name, job title, mailing address(es), e-mail address(es), telephone number(s), and fax number. Such information is necessary to facilitate your access to, use of, purchase of, or participation in our service and product offerings, including, but not limited to: membership; events, meetings, or conferences; educational programs; and online forums. Please note that you may decline to share your personal information with us, in which case we may not be able to provide you with certain aspects of our services or products.

• Member Demographic Information: We may collect demographic information that you provide to us, including, but not limited to, your gender. You will be asked to consent to the collection of such information in accordance with this privacy policy at the time of collection, and you may withdraw that consent at any time. Such information is collected to analyze member demographics and improve the member experience.

• Payment Information: If you choose to purchase a product or service, we and/or our third-party payment processors will collect your payment information, including, but not limited to, your credit or debit card number, card verification value (CVV) number, and expiration date.

• Enrollment, Registration, and Order Form Information: In order to enroll in or register for a NNOHA program, attend NNOHA events, meetings, or conferences, or request NNOHA products or services, you will be required to fill out a registration or order form and provide personal information, which we will use to process your registration or order. In certain circumstances, a program, event, meeting, or conference accessed through the Site may be jointly sponsored or co-sponsored with another organization. If the enrollment or registration is handled by such other organization, that organization’s (not NNOHA’s) privacy policy will apply and be controlling. Please note that NNOHA is not responsible for the privacy policies of such other organizations or their collection, use, sharing, or other processing of your personal or other information, and NNOHA hereby disclaims any liability or responsibility in connection therewith.
   

Information Collected Automatically

• Automated Information: Your web browser or mobile device automatically provides information when you visit the Site, including, but not limited to, your Internet Protocol (IP) address or unique device identifier.

• Cookies: Cookies are pieces of stored information on a user’s computer or device that are tied to information about the user and used to provide smoother navigation throughout the Site, such as to store a saved password; to identify user trends, such as page views; and for other internal purposes, such as to assess the effectiveness of the Site. For more information about cookies, including how to manage or delete them, visit www.allaboutcookies.org or similar resources. You have the option of setting your computer to disable cookies or to alert you when cookies are being used. If you choose to disable cookies, please be aware that portions of the Site may not function properly.

• Log Files: Log files store information such as a user’s IP address, browser type, Internet Service Provider (ISP), referring/exit pages, platform type, date/time stamp, and number of clicks. Like most websites, the Site uses log files to analyze trends, administer the Site, and track users’ movement on the Site.
   

Donor Information

We respect our donors’ privacy:

• Donation amounts, payment details, and donor identities are kept confidential unless explicit consent is provided for recognition.

• Donors may choose to remain anonymous.

• This policy applies to all information received by NNOHA, both online and offline, on any Platform (“Platform” includes the Site and mobile applications), as well as any electronic, written, or oral communications.

• To the extent any donations are processed through a third-party service provider, our donors’ information will only be used for purposes necessary to process the donation.

 

Member Privacy

• Membership data is used only for providing member services and benefits.

• We do not share membership lists with outside parties without consent.

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Children’s Information

The Site and our services and products are not directed toward children under the age of 16. We do not knowingly collect information from children. If we become aware that a child has provided us with information without parental consent, that information will be deleted from our records.

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Information Use

NNOHA uses the information that we collect to provide our services and products and to operate our business. We may use and store such information for legitimate and lawful business purposes, for example, in order to:

• provide a service or product you requested;

• secure your membership status;

• fulfill your membership benefits;

• analyze and evaluate member and prospective member needs and interests, and improve the member and prospective member experience;

• notify you of NNOHA official business, news, activities, programs, events, meetings, conferences, services, products, and benefits;

• send occasional email communications on behalf of vendors;

• track event, meeting, and conference attendance;

• track education related activities;

• prepare invoices and process payments;

• respond to communications and inquiries that you send to us;

• respond to a notice of alleged copyright infringement;

• promote the function, safety, and security of our services; and

• for other legitimate and lawful business purposes.

 

Information Sharing

Personal information may be given to a third party in order to complete a specific business transaction on behalf of NNOHA. Such transactions may include the following:

• Your name and contact information, as provided to NNOHA, may be shared with NNOHA members to provide a service, satisfy a question, or develop a prospective business relationship. We are not responsible for members’ use or misuse of your personal information.

• Your name and contact information, as provided to NNOHA, may appear on registration or attendee lists distributed at NNOHA programs, events, meetings, and conferences to other attendees, including members, and other third parties, including, but not limited to, exhibitors or sponsors. We are not responsible for use or misuse of your personal information by exhibitors, sponsors, or the like.

• We may share your personal information with third-parties that provide services to NNOHA including, but not limited to, administration/operation support; marketing, promotions, and communications; program, event, meeting, or conference enrollment, registration, planning, hosting, or management; website hosting; database management; payment card processing; or other data processing.

• We also may disclose personal information if we become subject to a subpoena, court order, or law enforcement or other government agency inquiry or investigation or if we are otherwise legally required to disclose such information. We also may use and disclose information about you to establish or exercise our legal rights, to enforce the Terms of Use, to assert and defend against legal claims, or if we believe such disclosure is necessary to investigate, prevent, or take other action regarding actual or suspected illegal or fraudulent activities or potential threats to the physical safety or well-being of any person.

• If all or part of NNOHA is merged into or otherwise transferred to another entity, we may transfer the personal information you provided to us to such entity as part of that transaction.

• We do not sell your personal information.
   

Access to and Control of Information

NNOHA takes your privacy and the protection of your personal information seriously, and we will provide you with reasonable access to and control of the personal information that you have provided to us. You may request to update your personal information or to opt in to or opt out of any service offerings at any time.
 

Data Security

We employ reasonable physical, electronic, and procedural security measures to safeguard your personal information and to help protect against unauthorized access and disclosure. Online registration information, such as payment card information, will be secured using a commercially accepted method of encryption. However, please be aware that no method of electronic transmission or storage is 100% secure, and we cannot guarantee the absolute security of your personal information. While we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security. We encourage you to use reasonable care in how you handle and disclose your personal information, user name(s), and password(s). If you become aware of any breach of Site security, please contact us immediately.
 

Data Retention

NNOHA retains your personal information for as long as necessary to fulfill the purposes for which it was collected as set forth in this privacy policy, typically for a period of three to seven years after your last interaction with us, after which we will securely destroy or delete such personal information from our records unless otherwise required by law or legitimate business purposes. We will retain and use information as necessary to comply with legal obligations, resolve disputes, enforce agreements, and as otherwise set forth in this privacy policy.
 

External Links

There are external links to other websites throughout the Site. Please note that NNOHA is not responsible for the privacy policies of those other websites and hereby disclaims any liability or responsibility in connection with such linked websites.
 

Privacy Policy Updates

We reserve the right to update or modify this privacy policy at any time. If we make material changes to this policy, we will notify you by posting a prominent notice on our Site and/or sending you an email notification (if we have your email address). Any changes will become effective immediately upon posting to the Site. Your continued use of the Site after any such changes constitutes your acceptance of the new privacy policy.
 

Acceptance of Privacy Policy Terms

Using the NNOHA website indicates your acceptance of our privacy policy. Your continued visits to the NNOHA website after changes are posted to this policy will signify your acceptance of those changes.

 

Your Rights

Depending on your location, you may have the right to:

• Access, correct, or delete your personal data

• Opt out of communications

• Request a copy of your stored data

• To exercise these rights, contact us as set forth below in the Contact Us Section.

 

Under CCPA/CPRA (California Residents)

• Right to Know what personal information we collect, use, disclose, and share

• Right to Delete personal information, subject to certain exceptions

• Right to Correct inaccurate personal information

• Right to Opt Out of sale or sharing of personal information (we do not sell personal information)

• Right to Limit Use of Sensitive Personal Information

 

Under CPA (Colorado Residents)

• Right to Access personal data

• Right to Correction

• Right to Deletion

• Right to Data Portability

• Right to Opt Out of targeted advertising or sale of data

 

Under GDPR (EU/EEA Residents)

• Right of Access to your data

• Right to Rectification

• Right to Erasure (“Right to be Forgotten”)

• Right to Restrict Processing

• Right to Data Portability

• Right to Object to certain processing, including direct marketing

• Right to Withdraw Consent at any time

 

Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your information, please contact us at:

 

NNOHA
Email: info@nnoha.org
Phone: 303-957-0635
Mailing Address: 181 E 56th Avenue, Suite 410, Denver, CO 80216